Foundation Manager

The Foundation Manager (Manager) is responsible for the ongoing operations and activity of the Gresham-Barlow Education Foundation. The Manager serves as liaison to the Board and all contract service providers. The Manager assists the Treasurer in overseeing the Foundation’s assets and business activity, including banking, investments, and risk management. The Manager is responsible for acknowledging all gifts. In consultation with the Board, the Manager plans and implements the Foundation’s events, public relations, grant making, and other pursuits. In addition to the responsibilities outlined below, the Manager may be asked to perform other duties as the Board may direct.

Contract period: July 1 to June 30
Compensation/Benefits: $15-$18 per hour, depending on experience. This position is does not offer medical or dental benefits. The schedule is somewhat consistent with the school calendar.
Expected work week: 30 hours

Responsibilities

Administrative:
• In consultation with the Board, direct the creation, modification, and fulfillment of a strategic plan; prepare and implement annual strategies and objectives consistent with the plan.
• Coordinate the activities of the Board and its committees; as appropriate and necessary, recruit and train new Board members and assist existing Board members in the fulfillment of their responsibilities.
• Recommend policies and procedures for Board consideration.
• Provide regular reports to the Board, including contacts, actions, and status updates toward achievement of its goals, strategies and objectives.
• Attend all Board meetings; maintain Board records, including meeting minutes and correspondence.
• Administer grant program; accept, acknowledge, and process grant applications; provide proposal summaries for the Board; facilitate and coordinate grant awards.

Financial:
• Create and oversee the annual budget.
• Assist Treasurer in overseeing the Foundation’s financial assets and business activity, including banking and investments, money transfers, and quarterly budget-to-actual reconciliations.
• Coordinate income and expense transactions; prepare and balance deposits.
• Maintain donor records; acknowledge gifts in a timely, appropriate fashion.
• Assist in preparing donor and financial records for annual audit.
• Coordinate necessary insurance purchases and renewals.
• Serve as agent for the Foundation and facilitate negotiations, sales, purchases, and other contract agreements as authorized by the Board.
• Recommend process for selecting contractors for Foundation initiatives and supervise contract performance.

Development/Fundraising
• Develop calendar and plan for donations and gifts.
• Create and execute long-term fundraising plan.
• Cultivate relationships with foundations, individual donors, and prospective donors through visits, phone calls, correspondence and special events in order to strengthen and nurture the donor base.

Public relations/marketing/events
• Coordinate and assist with special events. Oversee donor, sponsor, partner, vendor and volunteer relationships to ensure success. Interview, recommend, and supervise contract service providers. Recruit, train, and manage event volunteers.
• Produce and review correspondence and communication/collateral pieces, as appropriate.
• Deliver presentations to external groups.
• Develop and maintain media contacts (TV, radio, print) to increase the Foundation’s visibility and promote its mission and events.
• Maintain or oversee foundation website and assure accurate and timely updates.
• Oversee web development and update pages periodically; use electronic communications to expand and extend the Foundation’s visibility.
• Attend all Foundation events and other community events benefiting the Foundation.