Position Title: Accounting Specialist - Contracts Accountant
Department: Finance Department
Reports to: Accounting Supervisor
FLSA Status: Non-Exempt
Date Revised: September 3, 2010
Pay per hour: $18.20
There are two internal candidates for the three Human Solutions finance department postings
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Accounts Receivable: Prepare monthly invoices and journal entries for all contracts and other receivables in a timely and accurate manner. Maintain accounts receivable records and monitor collections. Alert appropriate staff of outstanding receivables. Prepare monthly A/R aging for management review.
• Budget Variance Analysis: Prepare, analyze and monitor monthly and year-to-date budget variance on grants and contracts. Prepare and enter correcting journal entries as needed. Identify trends, alert appropriate staff of budget variances, and recommend corrective action in a timely manner. Review monthly and annual financial reports with program managers.
• Budgets: Assist in preparation of agency budget consisting of multiple government and grant funds. Prepare and enter budgets for contracts in coordination with directors of programs. Prepare budgets for shared and overhead expenses for inclusion in contract budgets. Prepare mid-year budget revisions for contracts as necessary.
• Contracts: Review and summarize all contracts prior to signatures by program/executive director. Play key role in reviewing new contracts with director, executive director and other staff. Organize, maintain, and archive contract files in orderly manner.
• Cash Receipts: Review cash receipts log and provide general ledger account coding for entry into general ledger.
• Cash Management: Reconcile bank statements as assigned.
• General Ledger: Reconcile assigned general ledger accounts according to schedule, including investigating and resolving differences and posting correcting entries.
• Backup Support: Provide backup to Accounts Payable Specialist and GL Accountant as needed.
• Audits: Assist in preparation for annual audit and periodic funder audits.
• Communication: Effectively communicating accounting information to all levels of staff is a critical part of this position. Must be able to clearly explain accounting concepts to non-accounting personnel. Ability to read and summarize (in both verbal and written form), complex documents including but not limited to contracts with funders
• Maintain finance office records and files in orderly and organized manner.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,
skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
• Bachelor’s degree in business with accounting emphasis or a combination of education and related equivalent work experience
• At least 5 years experience in an accounting office with increasing responsibilities
• Preference given to candidates with basic knowledge of non-profit accounting
• Experience working with multiple cost centers
KEY COMPETENCIES:
• Advanced knowledge of accounting principles and procedures
• Advanced knowledge of automated accounting systems
• Strong Intermediate Excel, Word, Windows XP and computer skills
• Proven understanding of and ability to perform general ledger account reconciliations
• Ability to plan, prioritize and coordinate multiple projects
• Accuracy and attention to detail
• Ability to maintain confidentiality
• Ability to exercise sound judgment in work situations
• Dedicated to providing a high level of customer service to our employees and clients
• Information management skills
• Problem-solving skills
• Critical thinking skills
• Strong interpersonal skills
• High degree of analytical ability
• Ability to work independently as well as collaboratively
• 10-key by touch
Additional Requirements: Candidate must pass background screening and be bondable.
SUPERVISORY RESPONSIBILITIES: None
PHYSICAL DEMANDS:
The employee must be able to sit for long periods. He or she must be physically able to operate a telephone, multi-function printer, computer, and ten-key. Some walking, minimal stooping (to replace copier paper) is required. Occasional lifting (binders, office supplies) of up to fifteen pounds may be required.
WORK ENVIRONMENT:
The work environment is a fast paced accounting office with shared office space.
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Please send resume and cover letter to smartin@humansolutions.org | 