Position Title: Accounting Specialist – Accounts Payable
Department: Finance Department
Reports to: Accounting Supervisor
FLSA Status: Non-Exempt
Date Revised: September 3, 2010
Pay per hour: $16.00
There are two internal candidates for the three Human Solutions finance department postings
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• Process Accounts Payable: Review invoices and check requests for accuracy and authorization, resolve invoice discrepancies, code, enter and post; prepare all cash disbursements. Match invoices or receipts and check requests, ensure timely payments, maintain vendor files, correspond with vendors and respond to inquiries, and produce monthly reports.
• Communication: Must be able to read, write and speak English both in person and by telephone. Ability to read invoices and instructions as presented in manuals and brochures.
• Backup Support: Provide backup to Payroll, Accounts Receivable and journal entries.
• Audits: Assist in preparation for annual audit and periodic funder audits.
• Position provides clerical support for daily accounting functions.
• Prepare year end 1099s.
• Responsible for matching receipts and signed check stubs to client assistance requests.
• Process GL coding corrections using best practices for MIP accounting software.
• Maintain finance office records and files in orderly and organized manner.
• Assist with month-end close.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
• 2 years education in accounting or direct experience in field
• 1 to 2 years accounts payable experience
• Preference given to candidates with basic knowledge of non-profit accounting
• Experience working with multiple cost centers
KEY COMPETENCIES:
• Basic knowledge of accounting principles and procedures
• Basic knowledge of automated accounting systems
• Proficient in Excel, Word, Windows XP and basic computer operations
• Ability to plan, prioritize and coordinate multiple projects
• Accuracy and attention to detail
• Dedicated to providing a high level of customer service to our employees and clients
• Ability to work independently as well as collaboratively
• Ability to maintain confidentiality
• Ability to exercise sound judgment in work situations
• Information management skills
• Problem-solving skills
• Critical thinking skills
• 10-key by touch
Additional Requirements: Candidate must pass background screening and be bondable.
SUPERVISORY RESPONSIBILITIES:
None
PHYSICAL DEMANDS:
The employee must be able to sit for long periods. He or she must be physically able to operate a telephone, fax machine, computer, ten-key, and copy machine. Some walking, minimal stooping (to replace copier paper) is required. Occasional lifting (binders, office supplies) of up to fifteen pounds may be required.
WORK ENVIRONMENT:
The work environment is a fast paced accounting office with shared office space.
Please inclued the job title in the reference line of your email reply.
Send resume and cover letter to smartin@humansolutions.org | 