Position Title: Accounting Specialist – GL Accountant
Department: Finance Department
Reports to: Accounting Supervisor
FLSA Status: Non-Exempt
Date Revised: September 3, 2010
Pay per hour: $18.20
There are two internal candidates for the three Human Solutions finance department postings
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
• General Ledger: Reconcile assigned general ledger accounts according to schedule, including investigating and resolving differences and posting correcting entries. Reconcile all contributions with development department records.
• Period-End Close: Prepare and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions. Prepare and enter month-end journal entries including overhead and prepaid entries. Prepare monthly journal entries to record monthly activity for properties in Human Solutions permanent housing portfolio using monthly financial reports from property management companies. Prepare and analyze monthly financial statements in a timely and accurate manner. Research financial statement and budget variances.
• Cash Management: Reconcile bank statements as assigned. Enter cash receipts in the computerized accounting system.
• Fixed Asset Schedule: Maintain and update fixed asset schedule to prepare monthly depreciation journal entry. Conduct physical inventory of fixed assets and reconcile to fixed asset schedule.
• Process Payroll: Receive and prepare time sheets, review for accuracy, enter in payroll system. Prepare and process payroll journal entries. Calculate and record payroll deductions, maintain accrued leave time, pay rates and tax status. Maintain employee data for cost accounting. Prepare benefits for payment and reconcile to payroll register. Prepare garnishments for payment, reconciling to payroll register. Process terminations. Prepare ad-hoc payroll reports using Paychex Preview software.
• Backup Support: Provide backup to Accounts Payable Specialist and Budget/Contract Specialist as needed.
• Audits: Assist in preparation for annual audit and periodic funder audits.
• Communication: Effectively communicating accounting information to all levels of staff is a critical part of this position. Must be able to clearly explain accounting concepts to non-accounting personnel.
• Maintain finance office records and files in orderly and organized manner.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
• Bachelor’s degree in business with accounting emphasis or a combination of education and related equivalent work experience.
• At least 5 years experience in an accounting office with increasing responsibilities
• Preference given to candidates with basic knowledge of non-profit accounting
• Experience working with multiple cost centers
KEY COMPETENCIES:
• Proven understanding of and ability to perform general ledger account reconciliations
• Advanced knowledge of accounting principles and procedures
• Advanced knowledge of automated accounting systems
• Strong Intermediate level Excel, Word, Windows XP and computer skills
• Ability to plan, prioritize and coordinate multiple projects
• Accuracy and attention to detail
• Ability to maintain confidentiality
• Ability to exercise sound judgment in work situations
• Dedicated to providing a high level of customer service to our employees and clients
• Information management skills
• Problem-solving skills
• Critical thinking skills
• Strong interpersonal skills
• High degree of analytical ability
• Ability to work independently as well as collaboratively
• 10-key by touch
Additional Requirements: Candidate must pass background screening and be bondable.
SUPERVISORY RESPONSIBILITIES: None
PHYSICAL DEMANDS:
The employee must be able to sit for long periods. He or she must be physically able to operate a telephone, multi-function printer, computer, and ten-key. Some walking, minimal stooping (to replace copier paper) is required. Occasional lifting (binders, office supplies) of up to fifteen pounds may be required.
WORK ENVIRONMENT:
The work environment is a fast paced accounting office with shared office space.
Please refer to the job title in the reference line of your email reply.
Send resume and cover letter to smartin@humansolutions.org | 