Administrative Assistant

Who We Are: The Oregon Mediation Association is a nonprofit membership organization committed to the development, support and advocacy of mediation in the State of Oregon. We are looking for an experienced and energetic person with a passion for mediation and conflict resolution to fill our part-time (16 hours per week) Administrative Assistant position.

Responsibilities: The Administrative Assistant performs administrative and general office duties; communicates regularly with OMA members; manages a membership database including financial contributions; maintains and updates OMA’s website; responds to inquires from members, volunteers, and the general public; and assists with planning and on-site coordination of OMA’s Annual Fall Conference (November 7-8, 2008), held in Portland, OR.

Detailed responsibilities: • Customer Service: Serve as initial point of contact for OMA members, volunteers and the general public with professionalism and thoughtfulness. Research and respond to inquiries, complaints and suggestions, both verbally and in writing.

• Administration: Perform a variety of office administrative functions, including: answer the phone, pick up mail at the post-office, provide administrative support for purchases and payments, maintain an inventory of supplies, draft correspondence and promotional materials, respond to committee requests and coordinate meeting preparations.

• E-mail: Manage heavy flow of e-mail communications, including respond to messages, generate correspondence and maintain current e-mail distribution lists.

• Website: Maintain the organization’s website. Update information on the site, respond to web inquiries from members and the general public and communicate with OMA’s web host.

• Database Management: Maintain the organization’s membership database. Process membership applications and financial contributions. Coordinate monthly mailings of membership renewals and related correspondence.

• Annual Conference: Provide administrative support for OMA’s annual conference, including management of conference registration database, preparation of materials, and on-site assistance during the conference.

Hours: The Administrative Assistant will work 16 hours per week, with a schedule to be determined regarding office hours Monday-Wednesday and a requirement to be in the office on Thursdays.

Location: Downtown Portland

To Apply: Send cover letter, resume, and three professional references via email to omediate@teleport.com. Subject line: Administrative Assistant Application. Applications will be accepted until filled, but submit application no later than September 1st, 2008 to guarantee consideration.