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Administrative Assistant at Donate Life Northwest

General Summary: Provide administrative support to staff and board.  Coordinate all office functions, implement administrative systems, procedures and policies, and monitor administrative projects. 

Reports to: Finance & Operations Manager

Responsibilities:

  • Provide administrative support to Donate Life Northwest staff and board.
  • Greet visitors and volunteers at the front desk.  Answer phones / triage calls.  Respond to questions, assist with information or resource requests.
  • Coordinate office communications: develop and maintain master calendar of bulk mailings, electronic communications, conference calls and organizational events.  Act as primary staff liaison with the bulk mailing service and conference call service.  Coordinate agency wide facebook posts.
  • Pick up and distribute faxes, USPS and OHSU mail on a daily basis.  Retrieve, respond or forward email messages from the organizational email account.
  • Oversee office operations including office supplies ordering and inventory, equipment maintenance and organization of general office cabinets.
  • Serve as the agency contact point with building maintenance personnel and the Network Contact for OHSU.
  • Maintain web pages assigned to the Administrative Assistant.
  • Preparation for Board of Directors meetings including scheduling meeting space, catering arrangements, and collecting/compiling/emailing documents prior to meeting.
  • Attend Board of Directors meetings and prepare minutes for distribution.
  • Maintain Board and Board Committee lists and record hours in database.
  • Reconciliation of monthly bank statements, deposits and contributor database entries.
  • Other duties as assigned.

 

Requirements:

  • High school diploma; BA/BS preferred.
  • 2 years experience in an administrative support position preferred.
  • Advanced technical skills in Microsoft Office Suite, Outlook and Windows operating system.  Proficiency with Quickbooks, contributor/volunteer databases, website content management and social media tools preferred.
  • Excellent oral and written communication skills.  Strong proof reading and editing skills preferred.
  • Strong organizational skills. The ability to initiate and complete projects with minimal supervision, prioritize and multitask.
  • Access to reliable transportation.   

 

Salary & Benefits:

  • FT, exempt: $24-$29,250 / year DOE (equivalent to $12.30 - $15.00/hr based on a 37.5hr work week).
  • Generous benefit package including, health, dental, short term disability, parking, paid leave, paid holidays and 401K.

 

To Apply:  Send resume and cover letter to [email protected]. Open until filled.