Gateway to College Program Assistant

Gateway to College National Network

Program Assistant

 

Gateway to College National Network (GtCNN) is a growing education nonprofit organization with partner programs in 19 states.  GtCNN has two education models focused on reengaging high school dropouts and college freshmen unprepared for college level work.  Originally started at Portland Community College, the National Network has replicated the Gateway to College model at 30 colleges since 2004.  GtCNN has a new model, Project DEgree operating at 9 colleges and is launching an associated initiative, the Innovation Collaborative, at 12 additional colleges.  GtCNN receives support from national foundations including the Bill & Melinda Gates Foundation, the Walmart Foundation, the Foundation to Promote Open Society, Carnegie Corporation of New York, and The Kresge Foundation.  More information about Gateway to College National Network is available at: www.gatewaytocollege.org.

 

We are an equal opportunity employer and are actively seeking to increase the diversity of our workforce. 

 

Duties:

·            Performs administrative support and clerical duties for entire organization

·            Makes business travel arrangements for all staff

·            Helps develop and format documents, presentations, and other communication materials

·            Assists with event planning coordination

·            Receives and distributes incoming mail and faxes; prepares and drops off outgoing mail

·            Maintains office equipment, assesses office supply needs, and orders supplies

·            Greets visitors and directs them to appropriate area or person

·            Assists with special projects and other duties as assigned

 

Accountabilities:

·         Organized and efficient office operations

·         Timely and accurate performance of all duties

·         High quality travel and logistical arrangements

·         Excellent customer service and attention to detail

·         Attractive design/layout of communication materials

Supervision & Reporting:

·         No supervisory duties

·         Reports to Communications Director

 

Requirements:

·         Associate’s degree required, Bachelors degree preferred; plus one to three years of successful administrative experience

·         Computer literate, including proficiency in Microsoft Word, PowerPoint, and Excel; desktop publishing skills a plus

·         Ability to multi-task, prioritize, and work cooperatively in a fast-paced team environment

·         Demonstrated experience interacting with and building effective working relationships with diverse populations

·         Flexible and adaptable to change

·         Excellent oral and written communication skills

·         Valid driver’s license and, ideally, a personal vehicle that may be used for work purposes (mileage would be reimbursed at IRS rates)

·         Ability to travel, sometimes for multiple days

 

The starting salary range is $28,000 - $32,250 per year, plus a comprehensive benefits package.  This position will be located at the Gateway to College National Network office in Portland, Oregon.

 

TO APPLY:  Please send a cover letter, resume, and answers to the three supplemental questions below to [email protected] by Thursday, June 16th.  Incomplete applications will not be considered.

 

We anticipate conducting first round interviews in late June and final interviews in early July.  The position will start on August 1, 2011.  All applicants will be notified once a hiring decision has been made.  No phone calls, please.

 

REQUIRED Supplemental Questions:

 

1.  Why are you applying for this position?  What aspects of the position and organization interest you?

 

2.   This position requires multi-tasking and strong organizational skills.  Please provide an example of a project you worked on that required you to keep track of multiple, complex details and your role in the project.  What strategies did you employ in order to help make the project a success?

 

3.  Describe your experience providing administrative support in an office environment.  For each relevant position, please indicate the size of the organization, the number of people to whom you provided support and their role/s within the organization.  Please also rate your skill level (beginner, intermediate, or advanced) in the following areas, and list examples of relevant tasks/projects you completed in previous jobs:

            --making business travel arrangements for colleagues

            --developing PowerPoint presentations

            --formatting/designing documents (please specify any desktop publishing or graphic design software that you used)

            --event planning