Operations Coordinator

Summary: Provides assistance to the Executive Director including implementing mission-critical activities related to communications and publications, meeting and special events logistics, office management and record-keeping.

Non-expempt, part-time 16 hrs week; flex schedule
Applicants must provide the following via email only:
1. Resume
2. Personal cover letter
3. Three professional references

Essential Duties and Responsibilities include, but are not limited to

Communications
Generates internal and external publications, particularly e-news, Face Book and Twitter formats;
Monitors and administers website, updating pages, pictures, stories;
Manages pseudo email address (admin@, etc) and directs inquiries to staff or board;

Administrative and Operations Support
Manages office systems and maintenance and purchases supplies, goods and equipment;
Provides general admin support (answer phones, make copies, etc.);
Manages organizational data bases, list serves, and IT support;
Maintains physical and electronic file systems for grants, contracts, invoices, reports, etc.;
Provides logistical support for meetings and special events, including registrations;
Keeps office space organized and free of clutter;

Financial
Oversees online giving including reporting for bookkeeping;
Processes incoming mail/email from vendors and customers; prepares AP and AR for Associate Director’s approval;
Researches / follows up on invoices and income as requested;