Ray of Hope Foundation seeking an Administrative Coordinator

The Ray of Hope Foundation (ROHF) was founded in 2003 by Dr. Teresa Gipson, a Family Physician. The mission of ROHF is to promote global health and education through the exchange of volunteers, technology, training, medical supplies and educational programming. We are seeking an Administrative Coordinator who possesses outstanding organizational, written and verbal communication skills. This person will interface with ROHF’s volunteers and donors, coordinate local fundraising and program promotional activities, and will work closely with the Project Coordinator in Kenya.

Position Summary:The Ray of Hope administrative coordinator will work under the supervision of the founder / executive director Dr. Teresa Gipson. The administrative coordinator will execute a collaborative approach in working with the executive director, volunteers, and the various committees to coordinate, support and manage the core program areas and fund raising efforts of ROHF. The vital responsibilities of the administrative coordinator is to support the founder / executive director to coordinate and manage the administrative and operational functions of the organization, organize fundraising activities i.e. event planning for summer festivals and fairs, coordinate the Global Health Elective rotations to Kenya, write grants, mange social networking site (Facebook page and Website) and support ROHF Kenya team with the implementation and operation of the core ROHF programs.

This is a position that requires an individual that is able to work independently with very little supervision and is able to make decisions. Simultaneously, the administrative coordinator must be a team player; he/ she must keep everyone involved informed of what’s going on and include every team member in the process. This individual must be passionate about development; building capacity in the communities that we serve and not see the communities as a charity case.

Essential Job Functions:

Administrative and operative functions:

• Administrative Assistant to Executive Director-  management of planning, logistics, minutes for meetings, events, creation and dissemination of publicity, communications and reports and liaison with partner organizations, coordination of Kenya programming, creating and maintaining all office and record-keeping systems.
  • Manage all program and office administrative and operative needs
  • Attend to all inquiries / correspondences of ROHF
  • Coordinate, schedule and facilitate all committee meetings
  • Supervise and expand volunteer base
  • Manage donations; document donations on spreadsheet of all donations made to organization, correspond with donor (answer questions, send out thank you letters etc), and file copies of donation
  • Update Face book and Website regularly

Fundraising / Event Planning:

• Collaborate and assist with founder / director with the planning of fundraisers
  • Organize and coordinate fundraising activities
  • Recruit and manage volunteer teams for fundraising activities
  • Research and write operational and project specific grants. 

Program:

• ROHF Kenya - Support, correspond and collaborate with ROHF Kenya team to ensure programs run efficiently and all needs are met.
• Global Health Elective – assist with GHE coordinator to plan and organize four annual GHE trips
• Student sponsorship - correspond with the sponsors and make sure sponsorship fees are paid.
• Learning Center and Bware community projects – assist with management and oversight of all programs

Qualifications:

• Support the mission, values and goals of ROHF
• Attention to detail
• Strong interpersonal skills
• Able to Maintain confidentiality
• Capable of working independently with minimum supervision.
• Proficient in taking the lead; creating office systems and operating  procedures
• Capable of prioritizing and managing work. Able exercise independent judgment, initiative and motivation.
• Composing, editing, proofreading, and formatting multiple forms of communications: letters, correspondence, reports, publicity, newsletters and other written materials
• Working with diverse cultural, ethnic and age backgrounds of volunteers and community partner participants
• Utilizing computer technology used for communication, data gathering, marketing  and reporting
• Taking, preparing, and disseminating meeting agenda and minutes, and tracking action items for follow-up
• Skilled in operating modern office equipment and software (including Microsoft Office: Word, Excel, Publisher) project management tools such as Base camp, data management tools such as salesforce.com and Word Press
• Knowledge/ ability to social networking – Face book and Twitter
• Website related tasks, including posting items, creating and sending E-Newsletters through Vertical Email , designing marketing materials 
• Experience in the development, implementation and management of community based programs is required – international experience preferred.

How to Apply: Please submit your cover letter and resume to [email protected] or mail to our office at 221 NW 2nd Ave suite 210A Portland OR