Job Opportunity -- Administrative Assistant with Vision Action Network in Washington County

The Vision Action Network (VAN) seeks a 30-hour a week administrative assistant. We are looking for an energetic, organized, committed person to join the staff of our small nonprofit agency. A bachelor’s degree or equivalent and good communication and organizational skills are required. Work experience with nonprofits is strongly preferred; experience with government service is helpful. We offer excellent salary and benefits. Before applying, please see the job announcement on our website www.visionactionnetwork.org for requirements, compensation, position description, and application process. Applications must be received by 6/15/09. Vision Action Network is an equal opportunity employer.

Position: Administrative Assistant

Posting Date: May 26, 2009

Closing Date: June 15, 2009

Work Hours: 30 hours per week 9:00 AM – 4:00 PM Monday through Friday preferred, with some flexibility to meet job requirements (regular weekly work schedule may be negotiated). Some evenings and weekends required.

Compensation: $15.00 - $17.00 per hour (DOQ)

Benefits: Generous package including Paid Time Off, health and dental insurance after first month, and 5% retirement after 12 months.

Description:

To provide a variety of administrative support functions for a small non-profit agency. Support functions include, but are not limited to, daily office function and coordination; telephone, email, and other communication; meeting and event logistics; preparation of technical reports and other written documents; and interaction with agency partners and the public.

Qualifications:

 BA or equivalent combination of education and experience.

 Work experience with nonprofits strongly preferred; experience with government service is helpful.

 Ability to communicate effectively both verbally and in writing.

 Ability to write and edit letters, technical reports, and other written documents.

 Ability to take and produce high-quality meeting minutes and notes.

 Ability to use and understand data.

 Good computer skills; experience with Microsoft Word, Excel, Powerpoint, and Outlook strongly preferred.

 Ability to use email and listserve communication effectively.

 Self-directed work style; able to take initiative; able to work both independently and as part of a team.

 Good organizational skills; ability to juggle multiple projects and priorities.

 Commitment to the mission of the organization and to building strong networks, relationships, and collaborations.

 Valid driver’s license and access to automobile (mileage reimbursement is provided).

Tasks:

Office:

 Run daily operations of the office including typing, record-keeping, filing, answering and responding to telephone and email inquiries, receiving visitors, scheduling appointments, and organizing meetings.

 Answer inquiries of the public; explain purpose of the agency; help people access the agency’s activities; distribute appropriate materials and documents; refer callers to the proper sources; screen visitors and schedule appointments.

 Support Executive Director with accounting functions as directed.

 Operate computer hardware and software applications, including Microsoft Word, Excel, Powerpoint, and Outlook, and Quickbooks.

Meetings:

 Organize all aspects of meeting logistics as directed by executive director, including communication with participants, organizing date/time/place, providing materials and food as needed, and taking and distributing minutes.

Written communication:

 Email communication – maintain contact list and distribution groups, send periodic email communication as directed by the executive director, respond to emails as appropriate.

 Other communication – write, type, edit, and proofread letters, minutes, memos, forms, correspondence, reports, and a variety of other written communication as directed.

 Copy, compare, or compile data to produce reports for the executive director by checking data, making necessary corrections, and producing data in final form.

Other:

 Relate effectively with people from various and diverse sectors of the community.

 Perform related duties as assigned.

Supervised by: Executive Director

Evaluation: Performance review at 6 months, 12 months, and annually thereafter.

To Apply: Submit cover letter and resume by 5:00 PM on June 15, 2009, to: Karin Kelley-Torregroza, Executive Director Vision Action Network 3700 SW Murray Blvd, Suite 190 Beaverton, OR 97005 [email protected]

For more information about the Vision Action Network, please visit us at www.visionactionnetwork.org. The Vision Action Network is an Equal Opportunity Employer.