Administrative Assistant to Artistic Director

Administrative Assistant Opening for Non-Profit Performing Arts Company

Company: Pendulum Dance Theatre Title: Administrative Assistant to Artistic Director Salary: $13.00/hr DOE Starting Date: October 23, 2008 or earlier Hours: 15-20 hours/week

Position: the Administrative Assistant has the primary responsibility for providing administrative support to the Artistic Director.

Specific Duties:

● Coordinate appointments and conduct standard business calls/emails and follow-up ● Prepare and/or ensure the accurate preparation of personnel and accounting documents ● Provide administrative support activities: format spreadsheets; verify, track and update information; produce standard and customized documents ● Assist with grant writing, including logistics and timely submission ● Coordinate and verify accurate preparation and posting of promotional materials by graphic designer and webmaster ● Basic editing and updating of agency promotional materials, including flyers, networking profiles, event postings, photos and videos ● Assist with special projects ● Assist in event planning for meetings, workshops and conferences including logistics ● Draft correspondence for review and approval ● Edit and proofread documents ● Perform other duties as assigned

Qualifications:

● Associate's degree, equivalent professional work experience in administrative support, or a combination of education and professional experience. Preference given to candidates with prior work experience in a non-profit or performing arts administrative support position ● Background or interest in dance or performing arts a plus ● Demonstrated computer efficiency including: Word, Excel, Email (Microsoft Outlook or other), and conducting Web searches ● Basic HTML, experience with Adobe Photoshop and/or video editing software is preferred ● Demonstrated experience formatting, composing, proofreading and editing a variety of correspondence and documents for presentation to staff and clients ● Ability to work under pressure, and maintain confidentiality ● Superior oral and written communication skills

Candidates: Please email resume to [email protected] with the subject heading “Administrative Assistant Position”. Resumes must be received before October 14, 2008.