Office Manager/Development Assistant

Digest topic: Jobs & Internships


organization:Community Housing Resource Center
position summary:

Purpose: To ensure the efficient office operation of the Community Housing Resource Center and assist the Executive Director and Board of Directors raise operating support to fund program services.

Supervisor: Executive Director

Major Responsibilities

Office Manager (1/2 time): • Manage the day-to-day operations of a well-organized office which includes supplies, computers, server, copier, phones, all office equipment and office maintenance. ● Assist the Executive Director with office management functions as assigned. ● Work with Executive Director and Bookkeeper to process agency bills, weekly deposits and monthly financial reports. Utilize accounting software to track expenses and revenue and produce reports as needed. • Maintain all financial and general office and vendor files.

Development Assistant (1/2 time): • Assist the Executive Director and Board of Directors by coordinating all agency fundraising events. • Maintain the agency’s donor database and donor page on the Center’s website. Prepare reports from the donor database. • Invoice pledges and accounts payable for revenue generation. • Send all contributors acknowledgements of financial and in-kind contributions. • Assist the Executive Director with grant preparation as needed. • Assist the Executive Director with the production of the Center’s newsletter.

Performance Measures for Major Responsibilities • Play a vital role in generating revenue goals and coordinating successful fundraising events. • Maintain the office donor database and accounting software. • Work in partnership with all Center staff, the Board of Directors and volunteers to meet organizational goals and help produce the Center’s newsletter. • Maintain a well-organized and efficiently run office operation. ● Adhere to agency policies and procedures and identify new organizational efficiencies where needed. ● Positively promote the Center and its services. Skill and Experience Required: ● Bachelor’s degree. ● Professional experience in managing a busy office. ● High degree of organizational skills. ● Excellent verbal and written communication skills. ● Ability to work independently and take initiative. ● Strong computer skills in Microsoft Office, QuickBooks, Donor software and IT skills to maintain the office network and computers. ● Professional experience working with diverse populations and volunteers in a non-profit organization. ● Demonstrated attention to detail and ability to follow through on tasks and meet deadlines. ● Enthusiastic approach to the mission of the agency and fundraising. ● Ability to maintain confidentiality about all donor and agency financial matters.

Working Conditions Normal office environment. Occasional standing and computer work for extended periods. Some lifting required (20-40 lbs.) Valid driver’s license and travel with own insured vehicle is periodically required.

Full-time exempt position. Compensation based on experience. Health benefits and generous vacation and holiday leave. Send resume, salary expectation and cover letter summarizing qualifications and experience by email to [email protected] No phone calls. The Community Housing Resource Center’s mission is to provide quality education and counseling services to increase opportunities and access to community resources for people who strive to create financial security, housing stability or homeownership for themselves and their families, thereby creating a vital and stronger community.

Salary / Pay Rate:Compensation based on experience.