Fiscal Manager

Digest topic: Jobs & Internships


organization:Peninsula Children's Center
position summary:

General Description The Fiscal Manager contributes to the overall success of Peninsula Children’s Center by managing all fiscal functions, including budget preparation, GAAP compliant general ledger accounting, preparation of monthly financial statements, and preparation of audit work papers. The Fiscal Manager holds primary responsibility for ensuring the implementation of sound fiscal controls, compliance with fiscal policies, and identification of areas in which current policies need revision or new policies should be developed. Additionally, the Fiscal Manager oversees the management of payroll, fringe benefits, and other human resource administration functions, and provides leadership in planning for facilities and equipment needs.

The Fiscal Manager reports directly to the Executive Director and works with a team of administrative staff including the Executive Director, Program Director, and Fund Development Director. The Fiscal Manager supervises staff performing accounts payable, accounts receivable, and human resources management functions. The Fiscal Manager works closely with the Executive Director to provide information to the Board of Directors and leadership in developing financial strategies.

Responsibilities Financial Accounting, Reporting, Controls, Cash Management, and Compliance • Maintain comprehensive cost-centered based general ledger accounting system and prepare timely and accurate GAAP compliant financial statements and reports that are appropriate for the users. • Develop, implement, and ensure compliance with internal financial and accounting policies and procedures. • Ensure that all statutory requirements of the organization are met including maintenance of tax exempt status, compliance with IRS and State Department of Justice requirements, and compliance with all record-keeping, reporting, and deposit requirements relating to employees and contractors. • Ensure compliance with contractual fiscal requirements including requirements for the use of, recording, and reporting of governmental funds. • Prepare all supporting information for the annual audit and work with the Board’s Finance Committee and external auditors as necessary. • Document and maintain complete and accurate supporting information for all financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash • Manage the cash flow, prepare cash flow forecasts, work closely with the Executive Director to address cash flow problems. • Negotiate with Bank for lines of credit and other financial services as required and appropriate.

Payroll and Fringe Benefits Administration • Oversee all payroll functions to ensure that employees paid and all payroll tax deposits are made in a timely and accurate manner. • Ensure compliance with all employment law and regulation • Provide leadership in negotiation with fringe benefit providers and formulate recommendations for review by the Executive Director.

Budget preparation • Prepare the annual budget in consultation with the Executive Director, the Treasurer and/or Finance Committee. • Assist Program Directors to understand, support, and maintain program expenses within the budgeting process.

Risk Management • Monitor risk management policies and procedures to ensure that program and organizational risks are minimized. • Advise the organization’s leadership on appropriate insurance coverage for the organization and the Board of Directors. • Maximize income where possible and appropriate

Office Administration • Oversee the management of all leases, contracts and other financial commitments relating to facilities and equipment. • Oversee and supervise provision of furnishings and equipment necessary for effective operations.

Other • Maintain a neat and clean appearance while at work or representing the Center. • Work with other staff in a cooperative, supportive and flexible manner. • Perform other duties as assigned by the Executive Director.

Salary / Pay Rate:We currently envision this position as 0.8 FTE. The salary range is $35,200 - $38,400 (at 80% of FTE). Full health benefits include dental and vision.
Required Skills and Abilities:• University degree or college diploma in Accounting, Business Management/Administration. • 3-5 years experience of progressive non-profit accounting and reporting or substantial responsible experience in business accounting utilizing multiple cost centers and cost accounting principles • Knowledge of federal and state legislation affecting non-profits • Proficiency in computer skills for AccPac, Excel, and ability to master ProCare. • Willingness to support PCC’s commitment to cultural diversity and creation of a positive, respective environment which supports the dignity of all staff, children, families, volunteers, and community members.
Education Required:College degree
Other:Equal Opportunity Employer