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Foundation Assistant Development Officer sought by Virginia Garcia Memorial Health Center

Job Title:  Foundation Assistant Development Officer (410) FLSA: Salaried “Exempt” Base Salary: $35,000 - $45,000, Depending on Experience Department: Virginia Garcia Memorial Foundation (081) Reports to: Individual and Corporate Giving Officer, Virginia Garcia Memorial Foundation   The Virginia Garcia Memorial Health Center mission is to provide high quality, culturally appropriate healthcare to low-income residents of Washington and Yamhill Counties with a special emphasis on seasonal and migrant farmworkers and to others with barriers to receiving health-care. The Foundation provides enduring support for the Center through funding, community relations and  through the cultivation of community partners.   Job Summary:  The Assistant Development Officer (ADO) is an integral member of the Virginia Garcia Memorial Foundation Team and will take an active role in all aspects of fundraising for the Virginia Garcia Memorial Health Center (VGMHC).   Working with the Individual and Corporate Giving Officer and Executive Director, the ADO will help oversee gift processing, acknowledgement letters, donor correspondence, and fundraise as additional components of the position. The individual in this role will work with the Foundation ED and other staff members to create and maintain a positive team environment. Other duties will be assigned, in alignment with the candidate’s strengths. Some nights and weekends will be required.   Essential Duties and Responsibilities:

Recruitment and management of the VG volunteer program Fundraising activities, including grant writing: securing, implementing, monitoring and evaluating grant proposals Donor relations and stewardship, plus stakeholder engagement & management Phone, mail and face-to-face solicitations in conjunction with the fundraising staff Assist with marketing, such as the creation of newsletters, brochures, and press releases Write follow-up letters and proposals to individuals, foundation, and corporate contacts Planning and implementation of cost effective events with the development team Deliver presentations to a wide variety of audiences, including boards, corporations, foundations, and the general public (As needed) Perform other duties as requested by Supervisor Handle protected health information in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).

  HIPAA Requirements: The Assistant Development Officer will have access to PHI in the course of his/her duties.  Applying the minimum necessary standard of HIPAA, the designated record sets to which this employee will have access to:  all information in the practice management system, the full medical record, end of day reports from the practice management system, encounter forms, all communications from insurance companies, all collections information.   Knowledge, Skills and Abilities Required:

Excellent customer service skills and high standards of ethics Excellent presentation, oral and written communication skills; a positive attitude; Demonstrated experience with Word, Excel, Power Point, Publisher (or another design platform), and database applications; and, ability to set priorities, take initiative and manage diverse responsibilities. Must have a valid Oregon Driver’s License (ODL), and insured vehicle for some travel within Oregon and Washington.

  Education and Experience Required:

Bachelor’s degree and two or more years of experience in development or a closely related field Proven experience working with donors and volunteers Successful experience in writing letters of inquiry and grants Demonstrated successful experience with development, writing, fundraising and grant writing protocols

  Preference given to applicants with: ·        Successful experience in managing volunteer programs ·        Working with the press and media ·        Past track record of grant writing and face-to-face donor cultivation, solicitation and stewardship   Behavioral Competencies: Accountability

Role model VG’s mission, vision, and shared values


Listen to the voice of the customer and strive to delight them by exceeding their expectations


If someone needs help, help them


Be innovative, apply fresh ideas, and continuously improve how you do your work


Maintain strict confidentiality and respect the privacy of others


Demonstrate integrity, honesty, and stewardship in all encounters at work


Demonstrate consideration and appreciation for co-workers and patients


Demonstrate the ability to convey thoughts and ideas as well as understand perspective of others

  Physical Requirements:

Ability to work on computers for extended periods of time Ability to lift objects weighing up to 50 lbs. Ability to stand, sit and walk for extended periods of time

  Immunization Staff member must meet immunizations requirements as stated in VGMHC’s immunization policy.   Job description represents a general outline of the essential and major job duties, functions and qualifications required.  They cannot be all-inclusive and comprehensive due to the dynamic nature of work performed to accomplish VGMF’s Mission.

  Employee’s Signature: ______________________________ Date: ________________   Print Name: _______________________________________   Supervisor’s Signature: ______________________   Review Date: _______________   Workplace site (circle one) VG Home Location:   VG Administration                                     VG Beaverton                                     VG Cornelius                                       VG Dental – Hillsboro, Cornelius, McMinnville                                     VG Foundation                                     VG Hillsboro                                     VG McMinnville                                     VG Pharmacy – Beaverton, Cornelius, Hillsboro, McMinnville       --

Sharon Hasenjaeger Assistant Director Institute for Nonprofit Management Portland State University Tel: (503) 725-8221 Fax: (503) 725-8045 [email protected] www.inpm.pdx.edu for information on INPM’s nonprofit courses and events