Office Manager

“I Have a Dream” Foundation – Oregon is a small, dynamic non-profit organization which aims to significantly increase college completion rates for low-income children in the Portland metropolitan area and throughout Oregon. “I Have a Dream” Foundation – Oregon has very recently adopted bold new directions for its future and is seeking highly motivated, competent, and flexible professionals to join our mission-driven team.

The Office Manager is responsible for a wide variety of day-to-day office operations, including critical areas of finance, technology, public and board/committee liaison, human resources, and general office and administrative operations. The Office Manager also provides administrative assistance to the staff management team (President/CEO, Program Director and Director of Development and Marketing).

KEY RESPONSIBILITIES:

FINANCE

- Process bills, payments, reimbursements, purchase orders, donations.

- Maintain appropriate files and ensure proper procedures are followed by all staff.

- Collaborate closely and effectively with bookkeeper to maintain and refine systems and procedures.

TECHNOLOGY/WEB/DATABASE

- Maintain email, server, and related technological systems.

- Coordinate and conduct web site updates.

- Assist in creation and maintenance of new database system to track donors, program participants, volunteers, staff, board and other constituents.

- Collaborate closely and effectively with management team, staff, and outside vendors to constantly improve technology systems.

PUBLIC AND BOARD/COMMITTEE LIASON

- Receive and route guests, phone calls, and mail.

- Positively represent the organization to the public, to the Board of Directors, to advisory and other committees, to past, current, and to prospective sponsors, donors and volunteers.

HUMAN RESOURCES

- Orient new employees and process compensation, benefits and related paperwork needed for all employees.

- Process contracts with external consultants and service providers.

- Maintain files on past and current employees, job applicants, program participants, and contractors.

- Collaborate closely and effectively with management team to ensure compliance and maintain and refine systems and procedures.

GENERAL OFFICE AND ADMINISTRATIVE OPERATIONS

- Maintain office systems, equipment, materials, supplies and physical office environment.

- Maintain cost-effectiveness and ensure high quality service with outside vendors in all Key Responsibility areas.

ADMINISTRATIVE ASSISTANCE

- Schedule and help prepare for individual and group meetings, including regular staff and board meetings.

- Provide assistance on materials, events, and proposals to donors.

- Provide other assistance, as needed, for President/CEO, Program Director, and Director of Development and Marketing.

Other duties as assigned

TO APPLY:

Please send a cover letter and resume to [email protected] with “Office Manager” in the subject line, or send to Office Manager Search, “I Have a Dream” Foundation – Oregon, 1478 NE Killingsworth Street, 1st Floor, Portland, Oregon 97211.

This position will be open until filled. Review of applications will begin January 4, 2010.

An Equal Opportunity Employer