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Ecotrust Event Spaces: Hiring Logistics Manager

Ecotrust Event Spaces Logistics Manager: Will work with the Director of Events and Sales and Marketing Manager to both manage our event staff and manage the day to day operations in our event spaces. The qualified candidate is able to collaborate with staff and clients, is customer service orientated, and proficient coordinating event details. The candidate must enjoy working in a fast paced environment and be committed to the organization's mission. Physical work is involved - the Logistics Manager will at times be involved in event setup and breakdown which entails moving tables, chairs and small tents. Position is Tuesday - Saturday and requires flexibility with schedule as occasional early mornings or late nights are required.


Title: Logistics Manager Reports to: Director of Events Status: Fulltime position, typically Tuesday - Saturday Hours vary depending on event needs.


Background: In the fall of 2001 Ecotrust moved its headquarters to the Jean Vollum Natural Capital Center, an historic 1895 building in the Pearl District restored using environmentally benign building practices. The building has become a gathering place and marketplace for the exchange of environmentally and socially responsible goods, services and ideas for the Pacific Northwest. The Natural Capital Center features environmentally sensitive construction, a community of tenants and a very unique events center. The events center is an integral part of the Center's mission of encouraging the exchange of ideas for a sustainable future. In 2008, the Ecotrust Event Spaces began managing weekend events for the American Institute of Architect's (AIA) Center for Architecture, a platinum LEED certified building, also located in the Pearl District.


Duties include:


* Servicing events: This person is the main onsite contact for clients using the event spaces. * Supervising a small team of part-time event staff. * Contacting clients and coordinating the logistics of each event rental. Including setup, layout, AV, insurance, and payment information. * Giving site tours of the event spaces to prospective clients. * Assuring successful setup/breakdown of events. This is a physical position and at times entails moving tables and chairs. * Training and working closely with set-up crew, security and guest services assistants. * Creating and revising schedules for the set-up crew, extra cleaning, security, and guest services assistant. * Managing supplies for all rental venues. * Invoicing and assuring accurate tracking of deposits and payments. * Maintaining a Sales Force database of current and future cliental. * Other duties as assigned. Qualifications:


* Highly developed customer service and hospitality skills.


* Experience in event sales and/or event planning. * Ability to prioritize as the situation demands. * Highly organized, personable and proactive. Ability to problem solve and work as an effective team player. * Mandatory knowledge of Microsoft Office Suite, prior Sales Force Knowledge a plus. * Able to lift 60 lbs. * Tolerance for ambiguity. * Enthusiasm for the mission of Ecotrust. * Enthusiasm and knowledge about a/v equipment a plus. * Compensation: This is a fulltime position. Starting pay is: $32,000 a year depending on experience, plus bonus. Medical and retirement benefits and a generous vacation package included. Ecotrust is an equal opportunity employer. Please email cover letter, resume, and application to: [email protected] prior to August 1st, 2010. No phone calls please.


Sydney Mead Natural Capital Center Programs Manager/Director of Events