Half-time Office Coordinator / Book-keeper

Digest topic: Jobs & Internships


organization:Johnson Creek Watershed Council
position summary:

The Office Coordinator / Book-keeper will perform a wide variety of administrative tasks related to book-keeping and fiscal administration, office management, record-keeping, grant administration, board and committee support, and fundraising operations, including database management and fundraising campaign management.

He or she will serve as coordinator and primary point of contact for contracted facilities and IT management services. To the extent, the candidate has IT and facilities management skills, he or she may perform these services in-house.

To Apply

Send a resume, detailed cover letter and three references to Matt Clark ([email protected]) by Friday, August 27, 2010.

Johnson Creek Watershed Council Attn: Matt Clark 1900 SE Milport Road, Suite B Milwaukie, OR 97222

Email is preferred. If you include attachments, please only use PDF or Microsoft Word format.

Salary / Pay Rate:$15.35 - $17.24 hourly, dependent on qualifications
Apply by:August 25, 2010
Required Skills and Abilities:Areas of responsibility: 1) Office management a. General file-keeping and records management; b. General correspondence, i.e. insurance renewal, vehicle registration; c. Coordinate IT services; d. Coordinate facilities and Council vehicle maintenance; e. Purchase and organize office supplies; f. Collect and organize bi-weekly time sheets, and ensure staff hours are tracked according to project / program and funding source; g. Coordinate weekly staff chores; h. Organize resource library; i. Schedule board room. 2) Book-keeping – Experience with non-profit book-keeping required. a. Maintain and report general ledger, accounts payable, accounts receivable, fixed assets, and cash flow forecast; b. Prepare monthly financials statements for Executive Director’s and Board of Directors’ review; c. Coordinate and assist with the annual audit as needed. Annual audit is completed by external CPA firm. d. Assist Executive Director with annual budget preparation and reporting. 3) Grant administration a. Manage grant correspondence and maintain clear and transparent grant records (award letters, contracts, budget amendments, disbursements, supporting invoices etc.) b. With Executive Director, ensure compliance with all grant requirements; c. Maintain grant calendar of application deadlines, closing dates, reporting and reimbursement schedules, and coordinate schedules and deadlines with other staff. d. Track and report budget-to-actuals for individual grants; e. Complete reimbursement requests, including compiling necessary supporting documentation; f. Track and compile financial information for grant reports, including cash and inkind match, and assist with other reporting requirements as needed; g. Assist with budget development for grant applications, and budget amendments for existing grants, and compile other application data as needed. 4) Fundraising operations a. Donor database management and reporting – maintain mailing list, data entry, tracking and reporting campaigns, donations, new donors, and prospects; b. Fundraising campaign management – updating call scripts, creating mailing / call lists, tracking donations, coordinating thank you phone calls, and sending thank you letters; c. Fundraising event registration and payment tracking; d. Corporate sponsor benefits tracking e. Payment processing (online donations, credit card donations) 5) Board / committees a. Prepare board packets and organize dinners for monthly board meetings; b. Take board meeting minutes, and work with Board Secretary to edit and distribute 6) Other roles a. Participation in weekly staff meetings and annual strategic and work planning b. Administrative and logistical support on events planning and production and media outreach as time allows. c. Other tasks and responsibilities as assigned
Qualifications:1. At least two years related experience with non-profit book-keeping experience required; 2. Efficient, organized, and detail-oriented with excellent professional skills, including work planning and time management; 3. Ability to work closely and effectively with staff and board in a team environment; 4. Proficient with Microsoft Office suite with skills in database management (experience with Salesforce donor management software a plus); 5. Knowledge and skills in IT and facilities management desired; 6. A high level of integrity and a sense of humor.
Education Required:High School or equiv.
Other:Equal Opportunity Employer
website link:www.jcwc.org