Executive Assistant - Development

Digest topic: Jobs & Internships


organization:Oregon Museum of Science and Industry
position summary:

Experience in organization, operations, budgeting, and accounting? Then the Executive Assistant position for OMSI’s Development department may be the position for you! This position provides fundraising support for the Vice President of Development and Development team by, but not limited to, coordination of the division’s development operations, budgeting, accounting and special projects in a fast paced work environment.

Salary / Pay Rate:$32,964- $41,204 per year.
Required Skills and Abilities:The ideal candidate would be responsible for assisting Vice President of Development and division management team with prospect identification, cultivation, solicitation, and stewardship activity, scheduling appointments, making meeting arrangements, greeting guests and processing follow up activity, preparing and assisting with reports, proposals, and presentation materials, writing and preparing correspondence, filing, telephone service, handling incoming and outgoing mail, managing and prioritizing flow of information/paperwork, designing and implementing office systems to increase the effectiveness and efficiency of the division’s operations, recording and disseminating meeting minutes, proofreading and editing documents and materials prior to publication, and providing training support for new hires, including volunteers/interns, and monitoring the division’s standards for documentation and administrative processes and procedures The candidate must have working knowledge of development and accounting/budgeting principles, procedures and standards, excellent interpersonal, written/verbal communication and customer service skills; demonstrated ability to work effectively with people of diverse talent and background, proven leadership skills with the ability to promote teamwork and collaboration, demonstrated problem solving and analytical skills with attention to details and accuracy, superior organizational and project management skills with self-initiative to prioritize multiple projects in order to meet individual and department-related deadlines, thorough knowledge of office practices, procedures and business writing, ability to maintain a high degree of confidentially, and demonstrated proficiency in Microsoft Word, Excel, PowerPoint, Access and Outlook. Fundraising/sales background and Raiser’s Edge experience desired. Candidate must have a minimum of five years’ experience in administrative support at the executive level or equivalent combined experience/education and pass pre-employment checks such as a criminal background check and reference checks. Bachelor’s Degree or equivalent combination of education and experience and experience in non-profit organization or in the field of development is preferred. If this sounds like the perfect position, please visit www.omsi.edu/employment to apply! Applications are available to download on our website, as well as pick up in the Employment Office. To submit your application you have the option to fax, email, mail or drop off in person your completed application materials to: OMSI Attention: Human Resources 1945 SE Water Avenue Portland, OR 97214 OR Fax: 503.239.7818 or Email: [email protected] OMSI is an Equal Opportunity/Affirmative Action Employer.
Other:Equal Opportunity Employer
website link:www.omsi.edu/employment