Executive Assistant - Marketing

Executive Assistant - Marketing

The Executive Assistant provides administrative support to the Vice President of Marketing, Retail & Sales assisting with the coordination of department operations, budgets and accounting, administrative and office tasks and special projects. This position acts as a liaison between the Marketing Department and museum staff and outside contacts including general public, vendors, marketing partners and other professionals, provides clerical support to the Vice President including but not limited to calendar management, coordinate meetings, greet guests, provide telephone service, writing and preparing correspondence, filing and other administrative tasks, coordinates, maintains and monitors department’s cost accounting system including budget spreadsheets, monthly financial reports, and various financial forms, tracks and report ticket sales and other product sales including OMNIMAX theatre, attractions, camps and classes and other products, coordinates meetings/conferences, travel arrangements and other activities, maintains strategic calendar for department, designs and maintains office systems to help the department operate more efficiently, and records and executes meeting minutes, assist with the preparation of presentations and reports.

Ideal candidate will be highly self-motivated, professional and organized, have excellent communication skills, both oral and written, and ability to maintain a high degree of confidentiality, ability to exercise initiative and good judgment; possess excellent problem-solving, clerical, administrative and interpersonal skills, ability to effectively manage and track multiple projects simultaneously, with strong organizational and project management skills, work well under pressure with a high degree of accuracy and meet stringent deadlines without direct supervision, be proficient in Microsoft Word, Excel, Outlook and Power Point, have thorough knowledge of office practices and procedures and business writing, working knowledge of accounting/budgeting principles, procedures and standards, and attention to detail and accuracy with the ability to manage paper flow. A minimum 5 years experience of administrative support at the executive level, a Bachelor’s degree preferred or equivalent combination of education and experience, and marketing/promotion experience is preferred. Candidate must pass pre-employment and/or pre-duty checks, such as criminal background check, and reference checks. To apply for this opening and be considered, please read all of the information below and follow the application instructions carefully. • Please complete an OMSI employment application. • If you are interested in more than one position, you must submit a separate application for each position. All materials submitted become the property of OMSI and will not be returned. • If you send an application without specifying an open position, it will not be considered and we will not retain it. • If you send a resume without completing an application for an open position, it will not be considered and we will not retain it. • You have the option to include a resume of your work experience and a cover letter with your completed application. • You must also meet ALL the basic requirements listed on our job postings.

Pay: $32,964 - $41,204 per year. Position open until filled.