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Job Opening - School Admin Assistant

Cedarwood School brings Waldorf Education to life and strives to instill a love for learning. Our curriculum weaves together the arts, academics and movement, with a reverence for the developing child. We nurture our children’s spirituality, cultivate their ability to think imaginatively and inspire them to seek the truth.


Job Description:  Administrative Assistant full-time September to June


General Objective: Serve the school as  receptionist and support to the faculty, parents, trustees, and administrative staff.


Reports to: Business Manager


Duties and Responsibilities:


·        Deliver messages to classrooms.

·        Provide backup phone coverage and reception.

·        Direct out going mail, open and distribute incoming mail.

·        Process payments as needed.

·        Process incoming bills and attach “payment authorization forms.”

·        Stamp all incoming checks for deposit.

·        Maintain parent bulletin board and mailboxes.

·        Maintain attendance records and procedures.

·        Manage photocopying.

·        Filing as assigned.

·        Provide simple first aide to children as needed.

·        Monitor children sent to office for discipline.

·        Word processing as needed to complete assignments.

·        Run errands.

·        Purchase supplies.

·        Make travel arrangements. 

·        Coordinate safety measures, including fire drills and evacuation plans, and maintain first aid and biohazard kits.

·        Maintain student emergency forms. 

·        Update web page.

·        Oversee school-wide email distribution. 


School Participation And Team Work:

Arrive at work on time, punctually attend and actively participate in all required meetings and training. Required to be a respectful, cooperative, and reliable team member and participant in school activities. Adhere to a professional code of conduct. 


Confidentiality:  Required to respect the confidentiality of information about enrolled children and families, personnel issues, and other school operations.


Training:  In consultation with supervisor develop own professional work goals and training plan.



·        Good phone and communication skills.

·        Ability to meet the public.

·        Ability to organize, prioritize, and be logical in approach to work.

·        Ability to work cooperatively as a member of a team.

·        Must have a first aide certificate within six months of date of hire.

·        Willingness to learn to use office equipment and computer software.

·        Must be bondable.

·        Must pass a criminal history check.

Familiarity with Waldorf education a plus. 


Physical Qualifications: Ability to move around the building and lift or move supplies and equipment or children weighing up to 50 pounds.


Hours:  Full-time non-exempt, flexible schedule, September through June.  


Compensation:  Salaried starting $2,100-2,300 per month (10 months) DOE; flex credits of $416 per month usable for health care, retirement, or additional salary;  partial tuition remission;  school vacations.


To apply please email [email protected] a cover letter and resume by Wednesday, August 20th at 9:00 am.  Sooner the better. 




Xander Patterson

Business Manager

Cedarwood School

3030 SW Second Ave.

Portland, OR 97201

503-245-1477 ext. 13