Early Childhood Administrative Officer - Search Re-opened

The Early Childhood Administrative Officer works closely with the Early Childhood Program Director at The Oregon Community Foundation to implement early childhood grant and initiative programs developed by the foundation’s staff and board of directors. The Administrative Officer is a professional position, responsible for administration of the functions of the Early Childhood Program, ensuring timeliness, accuracy and quality of all activities under that umbrella. This includes coordinating administrative duties with staff from other programs and departments, including other staff of the Community Benefits Department, as well as Advised Funds, Development, Finance and Administration, and Fund Services. The position will work closely with early childhood grantees and will help coordinate the work of volunteer grant evaluators, volunteer advisory committee members, and contractors connected with the Early Childhood Program. The Early Childhood Administrative Officer will be supervised by the Early Childhood Program Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Grants and Program Administration The OCF Early Childhood Program awards over $1 million in grant and scholarship funds each year to nonprofit and public organizations around the state. The Administrative Officer’s responsibilities related to grants will include: • Function as logistics coordinator for early childhood funds, grants, programs and initiatives. • Serve as primary contact for potential and successful early childhood grantees. This includes responding to inquiries about the grant program and the application process, communicating with grantees about reporting deadlines and expectations, and ensuring that reports are timely and complete. • Manage grant processes for the program, including development and issuance of Requests for Proposals, data entry, and grant review by staff and volunteers. • Conduct grant reviews and research. • Organize and oversee production of the early childhood portion of the Education Committee materials and the early childhood portions of the Board Book, coordinating with other Community Benefits Department administrative staff. The Early Childhood Program frequently convenes or participates in events and meetings with its public and private partners. The Administrative Officer’s related responsibilities will include: • Help coordinate and participate in meetings and special events focusing on early childhood. • Represent the OCF Early Childhood Program to internal and external stakeholders, and make presentations, as appropriate. • Support all efforts and initiatives related to the foundation’s goal of improving the availability and quality of early childhood care and education programs and systems in Oregon, including working with state and local government and with foundation networks. General Administration • Coordinate and oversee correspondence, as necessary, and production of newsletters and other publications. • Generate reports and statistics related to the program. • Manage contracts and budgets for consultants/contractors connected to the program, to ensure that invoices are paid in a timely manner and contractors remain within contract parameters. • Create a schedule of activities for the Early Childhood Program, reflecting timelines for all grants and other early childhood programs. • Develop a relationship with volunteers such as advisory committee members and grant evaluators, helping make sure they feel valued and have the information they need. • Carry out other duties as assigned. This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

To Apply: Send cover letter and résumé by September 26, 2008 to: OCF/ECAO, 1221 SW Yamhill, Suite 100, Portland, OR 97205. No calls please. EOE