Volunteer Specialist

Dynamic statewide non-profit is seeking a team-oriented part-time Volunteer Specialist to be a part of the successful SMART (Start Making A Reader Today) early literacy program. Must have minimum two years office experience and a passionate commitment to helping Oregon’s children read and succeed. Key components of this job include supporting the Volunteer manager’s activities by coordinating and conducting the day-to-day administrative and clerical duties associated with volunteer recruitment, training, and retention. The Volunteer Specialist must be a self-starter who is goal-oriented, professional and a successful problem-solver. Applicants should have intermediate to advanced skills in Microsoft Office. This is a 20 hour per week position with a salary range of $10.00-$13.50 per hour based on experience. Please email resumes to [email protected]  or fax to503-937-4859 ATTN: Human Resources.

Job Description

Position Title: Volunteer Specialist

Position Summary: This position is responsible for supporting the Volunteer manager’s activities by coordinating and conducting the day-to-day administrative and clerical duties associated with volunteer recruitment, training, and retention. This position is responsible for performing general office duties, basic reporting and maintaining up-to-date volunteer records. The Volunteer Specialist must be a self-starter who is goal-oriented, professional and a successful problem-solver.

Reports To: Volunteer Manager

VOLUNTEER RECRUITMENT RESPONSIBILITIES:

• Collaborate with Volunteer Manager to draft application forms and other recruitment documents such as flyers, FAQs, & event posters. • Perform general office duties, including answering incoming phone calls, photocopying, filing, compiling and distributing materials, ordering supplies, preparing merged mailings, archiving records, etc. • Maintain up-to-date records, compile statistical data and create reports. • Assist with meeting and training logistics, including notices, preparations, minutes and follow-up. • Research and compile information for internship opportunities. • Assist with special projects and recruitment fairs. • Lead or assist with other tasks as assigned.

VOLUNTEER TRAINING RESPONSIBILITIES:

• Collaborate with the Volunteer Manager to create aesthetic and effective printed materials, fact sheets, etc. • Help plan and implement various training events and promotions including Manager’s Meetings. • Serve as the Friday Pages liaison for all field offices. • Update and revise all training manuals as needed.

VOLUNTEER ACKNOWLEDGMENT AND RECOGNITION RESPONSIBILITIES:

• Collaborate with Volunteer Manager to draft Volunteer Acknowledgement and Recognition processes. • Collaborate with Volunteer Manager to draft Power Point training presentations on Volunteer Acknowledgement and Recognition. • Ordering or procurement of tokens, awards.

ADMINISTRATIVE RESPONSIBILITIES:

• Maintain, update, and stock materials in on-line and hard copy folders. • Provide administrative support for the Board’s Risk Management & Volunteer Acknowledgement and Recognition Committees, including meeting announcements, note-taking, etc. • Document and distribute Risk Management & Volunteer Acknowledgement and Recognition committees meeting notes and action items. • Create and/or prepare reports and templates as appropriate for the Volunteer Manager.

KNOWLEDGE AND SKILLS:

• Strong project management skills • Excellent organizational skills and attention to detail • Exceptional written communication skills • Ability to work independently and with a team • Strong computer skills including Microsoft Office products • Type a minimum of 40 WPM • Experience with desktop publishing a plus • A sense of service and commitment to SMART’s mission

EDUCATION AND WORK EXPERIENCE:

• Some college education preferred • Minimum two years prior experience with office tasks

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is occasionally required to stand, walk, and/or sit. The employee must occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually moderate.

GENERAL REQUIREMENTS:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required for the position.