Job Opening: Special Events Coordinator

Job Title:                    Special Events Coordinator

Department:               Development/Public Relations

Reports to:                 Development Director

Position details:          Full-Time Temporary position with possibility of becoming a permanent position

Salary/Wage:               $20/hour.  (This position does not receive benefits)

SUMMARY

The Special Events Coordinator is responsible for the production of a large fundraising event for Human Solutions to be held in May 2009.  The fundraising goal for this event is $70,000.  The person hired will be responsible for all aspects of the event, from soliciting sponsors to the “day of the event” activities.  Funds raised from the event are crucial to the Human Solutions’ programs for homeless families.

ESSENTIAL DUTIES AND RESPONSIBILITIES include working with the Director of Development and the Development Office personnel to do the following: 

·         Work with the Development Director to research, create and organize a special event that will raise $70,000 or more in May 2009 for the Human Solutions programs for homeless families.  This includes evaluating, (with the Human Solutions Director of Development, Executive Director, and Board members) realistic possibilities for special events to be held in May 2009 and selection of the one most able to meet the fund raising goals.

·         Develop a fund raising plan for the Special Event selected----provide realistic and detailed projections for the revenue to be raised at the event; provide an accurate budget as to the costs of producing the event.

·         Implement the fund raising plan for the event; Obtain the revenue projected for the event; ensure that costs for producing the event do not exceed budgeted amounts.  Production of the event includes everything from solicitation of event sponsors, communication and collaboration with vendors, ensuring the needed ticket sales, development of event invitations and other printed pieces, etc.

·         Provide timely, polite and accurate communication with sponsors and donors via phone or written communication; provide accurate and timely internal reports as needed.

·         Utilize Raiser’s Edge (or other Development Software) to identify donors, track donations, produce reports, etc.   

·         Communicate daily with the Director of Development as to the progress of the event.

·         Be responsible for making the May 2009 event successful and able to meet or exceed all monetary goals.

SUPERVISORY RESPONSIBILITIES

§         Supervision of volunteers to produce the event.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         At least 2 years of experience in non profit fundraising, development or a related field.

·         Successful experience in producing special events and/or fund raising events, preferably fund raising auctions and auction-type events.

·         Excellent communications skills; demonstrated ability to write clearly and convincingly;

·         Ability to juggle multiple tasks at one time while also seeing projects through to completion; ability to successfully handle a wide variety of details;

·         Knowledgeable in computer programs---proficiency in Microsoft Word and Excel; experience with Raiser’s Edge will be helpful.  Skills with Adobe Photoshop a plus.

·         Demonstrated organizational and time-management skills to carry out the responsibilities of the position.

·         Ability to work independently without day to day supervision; self-motivated.

·         Ability to organize work tasks and weekly goals effectively in a fast-paced and fun environment.

·         Ability to generate sponsors and donors in the Greater Portland Metropolitan area.

·         Ability to work well with Development Office personnel, Management Staff, Volunteers, and Board Members

·         Ability to develop, lead and engage a special events committee.

·         Ability to meet agreed upon fundraising targets.

·         Reliable transportation and willingness to drive to meetings and events.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in a related field to include: Communications, Fundraising, PR, Marketing or Business, or equivalent experience.

CERTIFICATES, LICENSES, REGISTRATIONS

Current Oregon Driver’s License and current automobile insurance

This position is a temporary full time position; 40 hrs per week.  It will begin as early in January 2009 as possible and will end on 5/29/09

Human Solutions is an Equal Opportunity Employer.

Send resume and references to:

Human Solutions c/o Lauren Rimestad

12350 SE Powell Blvd. Portland, OR 97236

-or-

[email protected]